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Art Beat Management
East County Performing Arts Center
COST RECOVERY SCHEDULE
DANCE
Effective July 11, 2007
The following are the costs for the use of the East County Performing Arts Center space, which may include any or all of the following: theater auditorium, stage, lobby and certain dressing room space.
New Rates
TIMEBLOCK BASE
The following base charges include the rental facility fee, Technical Director, House Manager, trash and utility fees.
Fri, Sat, Sun Mon - Thurs
08:00am - 05:00pm $2,700.00 $2,400.00
03:00pm - 11:59pm $3,000.00 $2,700.00
08:00am - 11:59pm $3,300.00 $3,000.00
07:00am - 12:00am $3,600.00 $3,300.00
12:01am - 06:59am $ 350.00/hr.
*** If you book three or more events a year with us, take advantage of our frequent user discount of 10% off timeblock and custodial***
Charges accrue for all times used, including load in, load out and entire time period facility is used. Payment on the estimated contract must be received in full prior to load in.
STAFFING
All staffing needs will be determined by ECPAC management based on the specifics of each individual rental. Overtime is defined as follows: After 8 hours on call - 1.5 x Rate; after 12 hours, after 12:00 am and before 8:00 am and during holidays - 2 x Rate.
Technical Director Included in base cost
Production Crew $ 18.00/hr
Sound Engineer $ 250.00/day
Director of Operations (event days only) $ 20.00/hr
House Manager Included in base cost
Assistant House Manager $ 17.00/hr
Front of House Crew $ 15.00/hr
Ushers $ 250.00 per event
Security $ 25.00/hr
Custodial $ 400.00* per day
*Please be advised that ECPAC maintains a strict "no food or drink" policy backstage. Only food sold at ECPAC will be allowed in the lobby and house areas. Additional cleanup charges of an extra $400.00/day may result if this is disregarded. We will be very pro-active in trying to stop outside food or drink from entering the building. Security will be checking bags at main lobby doors. Competitors may be asked to leave theater if found with such items.
If dance competition staff or judges wishes to have food in green room area, they must notify staff prior to event and an extra charge of $175 will be included in costs.
All personnel not affiliated with ECPAC are to comply with directives set by ECPAC management.
EQUIPMENT
LIGHTING
Basic house lighting system Included in base cost
Additional lighting instruments - per instr. $12/day; $36/week
Follow spots $90/day; $120/week
SOUND
House PA System (incl. 2 microphones) Included in base cost
Additional microphones $12/day; $36/week
Wedge monitors (6 available) $18/day; $54/week
Stereo cassette deck (2 available) $30/day; $90/week
CD player (2 available) $30/day; $90/week
DAT player (1 available) $30/day; $90/week
Mini-disk player (1 available) $30/day; $90/week
AUDIO / VISUAL
Video projector (Sony 1042Q) w/screen $480/day; $960/week
Rear projection screen $90/day
MUSICAL
Steinway concert grand piano* $144/day; $432/week
Baldwin upright piano* $60/day; $180/week
Orchestra Shell $240 per set up
Orchestra or choral risers $12 per set up per unit
*Required piano tuning $150 each use
MISCELLANEOUS
Marley dance floor $240 per set up
White Cyclorama $84/day; $252/week
Company switch/Auxiliary tie-in $60/day
Lectern $24/day; $72/week
Tables $10/day
EQUIPMENT AVAILABLE FOR USE IN LOBBY
Power service to front Plaza $60 per set up
Tables (6 ft.) 2 Included in base cost
Additional Tables (6 ft) $18 each
Belly bars $12 each
Linens (blue) 2 Included base cost
Additional Linens $6 each
DRESSING ROOMS
ECPAC has one star dressing room, a secondary dressing room (5 to 6 people) and a Green Room, all at stage level. They are included in the basic rental cost. The star and Green Room are for adult use only. Green room may not be used as a dressing room. Also included in the rental cost is the use of two chorus-style dressing rooms on the second floor. Two small rooms on the third floor are also available by request for an additional charge of $210.00. Please notify us if this area is to be utilized for your event.
MERCHANDISE
All merchandise sold including video sales at ECPAC will be subject to inventory control and 15% commission. Renters may choose to sell merchandise, using its own personnel and cash box. At settlement, all funds will be accounted for and sales tax and commission will be charged to the Renter. Renter selling own merchandise may account for sales tax by providing a Federal tax ID number. If merchandise is sold by an outside source, please make sure they are aware of ECPAC policies and commissions.
ECPAC reserves the right to sell its own merchandise at any event with no participation by the Renter.
PHOTOGRAPHY
As per the fire codes, locations are limited as to where cameras can be placed in the house. Those seats are V-25, 26, 27 & W-25, 26, 27, 28. Please inform house manager if you will be using the services of a videographer.
CONCESSIONS
ECPAC has the sole right, but not the obligation, to sell food and beverages with no participation by the Renter. The concessions area, storage areas and refrigerator spaces are NOT part of the rental package. Please do not plan to store anything in these areas.
FEES
Music Royalty Fee $ 30.00 per day or event
Maintenance Fee $ 2.00 per ticket
Maintenance Fee for Non-Ticketed Event 15% of total rental costs
LIABILITY INSURANCE; WAIVER; INDEMNIFICATION AND HOLD HARMLESS
The user shall at all times during the use of ECPAC maintain in full force, comprehensive, general (broad form), liability insurance covering potential loss or damage, which may result from fire, theft, vandalism or negligence during use of this facility. Such insurance shall be in the face amount of not less than one million dollars (1,000,000.00) combined single limit (personal injury, bodily injury and property damage). Such insurance shall include a written endorsement, issued by USER's insurance carrier, naming Art Beat Management, the East County Performing Arts Center, The City of El Cajon, and its elected and appointed officials, officers, employees, agents and volunteers as "additional insured's" to the policy or policies of insurance.
Not later than ten (10) business days prior to date of performance USER shall deliver to ECPAC written proof of USER's insurance required under this Agreement, including a certificate of insurance signed by an authorized representative of USER's insurance carrier, providing proof of the existence of such insurance, as well as the written additional insured endorsement. FAILURE TO PROVIDE THE CERTIFICATE OF INSURANCE AND THE ENDORCEMENT, IN A TIMELY MANNER, MAY RESULT IN CANCELLATION OF THE EVENT AND FORFEITURE OF ANY MONIES ALREADY PAID TO ECPAC.
East County Performing Arts Center Art Beat Management City of El Cajon
210 East Main Street 1545 Pioneer Way 200 East Main Street
El Cajon, CA 92020 El Cajon, CA 92020 El Cajon, CA 92020
DEPOSIT
A non-refundable deposit of $500.00 payable to Art Beat Management is required to hold a desired date. Once the contract is completed, the $500.00 is applied to the total estimated on the contract.
CANCELLATIONS
In the event of a cancellation of event or days of your event, the following payment schedule will apply. Renter will be responsible for the portion of the Total Estimated Charges as stated below:
Within 60 days - 10% of Total Estimated Charges will be due;
45 days - 25% of Total Estimated Charges will be due;
30 days - 50% of Total Estimated Charges will be due.
2 weeks - 75% of Total Estimated Charges will be due;
1 week - 100% of Total Estimated Charges will be due.
Please notify ECPAC Director of Operations immediately if you must lower the actual days of your event. Above cancellation charges apply to any group who cancel days of their event without notification in a timely manner as described above.
FORCE MAJEURE
In the event that any rental under Contract by either party shall be prevented by force majeure including, but not limited to, Act of God, storm, fire, the acts or regulations of governmental agencies or public authorities or labor unions, labor difficulties, lockout, strike, civil disobedience, war, riot, fuel or power shortage, air raid alarm, air raid, act of public enemy, or epidemic, the parties shall be respectively relieved of their obligations under Contract and there shall be no claim for damages by either party against the other. Any costs incurred by ECPAC on behalf of the Renter, however, shall be the responsibility of the Renter.
STANDARD CHARGES
Estimated before the event: Collected after the event:
♪ Time Block ♪ Additional labor charges
♪ Personnel ♪ Additional equipment used
♪ Equipment ♪ Merchandise commissions
♪ Special Requests ♪ Damages or additional clean-up
♪ Renovation Fee
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